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  • Timeline to do logistics things

  • AirBnb rental

  • Form to gather details

  • Down-selecting members

  • Flight advice

  • Overview presentations

Acronyms:

  • FOR = Flier of Record

  • P/C/FDR = Preliminary / Cumulative / Final Design Reviews

  • BOMs = Bill of Materials

August

  • Begin pre-semester meetings. These are meant for brainstorming, identifying mission ideas for rocket and payload.

    • Don’t finalize this until you have at least one meeting in person, more voices and ideas are heard

  • Draft a tentative timeline for PDR, CDR, FDR, etc.

  • Begin thinking about who can be your FOR. Start reaching out to candidates.

September

  • Begin the HeroX Entry Form, make a Team Profile

  • Set expectations for the year. Remind people that the PDR approaches fast, and that requirements and ideation are the main goals.

  • PDR should ideally be towards the end of September

  • Team lead and REs should visit basement and take inventory of stock / components

October

  • PDR no later than early October

  • The Team Entry Form is due around mid October

  • Have REs begin making their CDR slides early

  • Have fun making a logo

November

  • Begin identifying potential AirBnB locations.

  • Begin preparing for the first progress report

  • Have REs begin preparing tenative BOMs

  • Conduct the CDR towards mid/end of November. Don’t forget to invite LAB + FOR

December

  • Ideally have motor ordered before winter break

  • If necessary, order a new motor casing by the end of the month (The design hopefully should be firm enough by this point)

  • Over winter break order items off BOMs that are finalized

    • This should include essentials like coupler tube, epoxy, stock, etc.

  • Reserve AirBnB before the end of the month.

    • Get permission PRIOR to booking that its okay to bring “More than X people”. Explaining why you’re renting usually helps.

  • Progress Report #1 due DURING FINALS!

  • Entry application fee due

  • If you don’t have a logo, finish off the semester with it! Or make one as you come back for the Spring

January

  • Send out interest form for IREC attendance when you get back from winter break

    • This focuses on: Can people attend the whole comp, do they have co-ops or are looking for them, notify people of costs, have HAM licenses, have cars and are willing to drive, how many people they can fit and where they are driving from, what they want to help with at IREC, poll for Reco interest, and TSHIRT SIZES!

  • Begin preparing for the FDR.

  • The motor should be purchased no later than mid-January

  • After returning have the REs begin preparing for Progress Report #2.

  • Brainstorm paint schemes for the rocket

  • For any test plans, identify and

February

  • Early this month finalize the final attendance list for IREC, and add everyone to the #irec-logistics channel.

    • Send out another form to aggregate personal information: Full name and phone number, two emergency contacts, allergies, dietary restrictions, relevant medical conditions (do they need a bed? can they go on reco?), confirm everyone has launch merch, transportation to the comp, HAM callsigns, sun sensitivity, backpacking / reco experience, can they physically go?

  • Announce the arrival/departure dates for flights and have everyone buy airfare

  • You should know whether you have enough vehicles to drive everyone - begin identifying car rentals if necessary.

  • Host the FDR.

  • Progress Report #2 is due!

  • Finalize the paint scheme for the rocket

March

  • START WRITING THE TECHNICAL REPORT!

  • Also identify potential podium session topics

  • Have the content of the IREC poster complete by the end of the month.

April

  • Have the final copy of the poster done by FIRST WEEK of April.

    • Order the poster well in advance of ImagineRIT

  • Rocket and rocketeer fees due

  • Third Progress Report Due!

  • CONTINUE WRITING THE TECHNICAL REPORT

  • IREC packing lists, assembly / integration procedures should begin.

  • Assign and create podium session materials

  • Halfway through the month email advisor (Mike) for a School Participation letter

May

  • Tech Report Due

  • Prepare for the Safety Review

  • Create airport pickup schedules

  • Complete pre-registration on HeroX

  • Watch for DaVinci emails for frequency coordination (end of the month)

June

  • Complete required ESRA trainings