Secretary

Owned by Brahm Soltes (RIT Student)
Last updated: Jan 15, 2024 by Wynter M. Petersen (RIT Student)

The Secretary is responsible for planning and coordinating the team's events and apparel.  

Responsibilities:

Run Apparel

  • Find and create custom Launch apparel for team members
    • Polos
    • Jackets
    • Patches
    • T-shirts
    • Other apparel (driven by team demand)
  • Ensure apparel meets teams standards
    • Correct colors
    • Correct sizes
    • Good material
  • Document apparel choices for year to year consistency
  • Work with the Treasurer to ensure people pay for apparel 
  • Distribute apparel to correct members  

Recruitment

    • Two-three interest meetings before the semester starts (in-person and zoom)
      • Advertise EVERYWHERE online eg. Reddit, Discord server, Instagram, etc. (work with social media director on this) 
      • Talk about general club commitment, sub-teams, refer people to this link: http://launch.rit.edu/join-us.html
      • Have people sign up on a google form so we get their email
        • Send out an email blast using MailChimp
      • Send out a blast about the interest meetings on CampusGroup as well
      • Recording from last year's interest meeting
      • Also talk about what each sub-team will be working on in that school year **You need to know this**
    • Put up posters around campus for recruitment **most effective
    • Make sure to sign up for club faire fall semester
    • Regularly check the launch email because we get a lot of interested students emailing us versus joining Slack
    • At the first meeting of the semester, send out a google form to collect data so we know what recruitment method is best/team statistics to report to RIT and IREC. Example: https://docs.google.com/forms/d/1FEVT1TaDOmjImJ0hXBh5Rg-upyfKYRBx8wWztI1zgq0/edit?usp=sharing
    • Every week at general, make an announcement to have newcomers come talk to you. This helps a lot with member retention and onboarding, because some members may want to try out different teams
      • Your job is to give a brief explanation of what each team does and what they are working on. Then, you send them to the leads of the teams they are interested in

Events

ImagineRIT

    • Submit a proposal - upload images, write a detailed description of the team and what every sub-team is doing
    • Organize a schedule for ImagineRIT
    • Have one person there for recruitment + make an interest form to join our mailing list
      • Send out an email blast after ImagineRIT and again next semester
    • Organize/clean up before and after the event

Requirements:

  • Elected position 
  • Preferably no overlap in e-board positions

Other Things to Know:


Previous experience with Merchandise:

Check the /wiki/spaces/ritlaunch/pages/59214698 page for a complete and thorough summary. The main points are for non-jacket merchandise email Mark Callari at mcallari@bsnsports.com saying you are with RIT Launch Initiative and want to open up the previous shop. There have been past issues communicating through RIT email, use a personal email. He will most likely only want the store open for a week so make sure to advertise that. Screen printed items and embroidered items will need a minimum buy amount (previously 12). Send out a Google form (email, name, jacket style (men's/women's), size, embroidered name) about jacket interest when the apparel shop goes live. After about a week close the form and email Rebecca Hetherington at rebecca@instantmonogramming.com saying you are with Launch Initiative and would like a quote for roughly X number of jackets using the previous setup. We won't know the jacket price until we get a quote. Once we have a price collect payment and send Rebecca a spreadsheet with the jacket information from those who payed.