The Secretary is part of the Executive Board, and as such is needed to keep the team expanding and support all team members. Their role is primarily focused on responsible for planning and coordinating the team's events and apparel.  

Responsibilities:

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• • Two-three interest meetings before the semester starts (in-person and zoom)
    • Advertise EVERYWHERE online eg. Reddit, Discord server, Instagram, etc. (work with social media director on this) 
    • Talk about general club commitment, sub-teams, refer people to this link: http://launch.rit.edu/join-us.html
    • Have people sign up on a google form so we get their email
      • Send out an email blast using MailChimp
    • Send out a blast about the interest meetings on CampusGroup as well
    • Recording from last year's interest meeting

    • Widget Connector
      url https://www.youtube.com/watch?v=0Dd8wpQLot8

    • Also talk about what each sub-team will be working on in that school year **You need to know this**
  • Put up posters around campus for recruitment **most effective
  • Make sure to sign up for club faire fall semester
  • Regularly check the launch email because we get a lot of interested students emailing us versus joining Slack
  • At the first meeting of the semester, send out a google form to collect data so we know what recruitment method is best/team statistics to report to RIT and IREC. Example: https://docs.google.com/forms/d/1FEVT1TaDOmjImJ0hXBh5Rg-upyfKYRBx8wWztI1zgq0/edit?usp=sharing
  • Every week at general, make an announcement to have newcomers come talk to you. This helps a lot with member retention and onboarding, because some members may want to try out different teams
    • Your job is to give a brief explanation of what each team does and what they are working on. Then, you send them to the leads of the teams they are interested in

Events

• • Gauge interest at general meeting
  • Create this spreadsheet that includes time, emergency contact, schedule, rides etc.: https://docs.google.com/spreadsheets/d/1_2x7sUO0UZowwVMvVAkmB-CXyXQ_Ns6F4u-e5OwPs7E/edit?usp=sharing
  • Spreadsheet for Launch day: https://docs.google.com/spreadsheets/d/1wib8dXPIgYjl4orxxrz8uGqqMNv6rpc88dnfF4jb79Q/edit?usp=sharing

ImagineRIT

• • Submit a proposal - upload images, write a detailed description of the team and what every sub-team is doing
  • Organize a schedule for ImagineRIT
  • Have one person there for recruitment + make an interest form to join our mailing list
    • Send out an email blast after ImagineRIT and again next semester
  • Organize/clean up before and after the event

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